How Much Is the Deposit?
- A 20 to 30% deposit is required to make a reservation.
- Your quote shows the exact payment schedule, with the balance due before your trip date.
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Madison Charter Bus Prices
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For special deals, call us! Call (608) 292-1580
Get Instant Pricing & Availability in 30 Seconds
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- 30 sec.to see online pricing and availability, with no account needed
- Great dealson every bus size, plus special deals when you call us
- Same dayrentals for last-minute plans in Madison
- Up to 56passengers on one charter bus, plus minibuses and vans
How To Get Your Quote
How to Get Madison Charter Bus Prices in 30 Seconds
Just enter your pickup city, travel date, and passenger count into our quick online form, and you’ll see live availability, interior pictures, and pricing in under 30 seconds—with no account needed! You’ll also receive your quotes by text and email so they’re super easy to share with your group, or you can call (608) 292-1580 any day of the year.
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Fill Out One Quick Form
Enter your pickup city, date, passenger count and hours in the bar right below, then finish the quick form. It takes under 30 seconds, there's no account to create, and your pricing comes by text and email too.
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Compare Buses & Prices
See available buses, interior pictures, rental packages and online prices for your trip side by side, from bus companies serving Madison, without calling company after company.
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Book Online & Get a Confirmation Call
Book with a deposit through the national booking company, and you'll see your full payment schedule before you pay. You get an instant booking confirmation, and its confirmation team calls to go over your whole itinerary.
For the best deals, call us! Call (608) 292-1580
Our Pricing & Rates
Madison Charter Bus Rental Pricing
| Type of Vehicle | Cost Per Hour (Weekdays)* | Cost Per Hour (Weekends)* | Cost Per Day* | Cost Per Mile* |
|---|---|---|---|---|
| 56 Passenger Charter Bus | $205–$385+ | $225–$410+ | $1,650–$2,950+ | $6.20–$8.95+ |
| 35 Passenger Minibus | $225–$370+ | $255–$385+ | $1,815–$2,415+ | $6.20–$8.95+ |
| 30 Passenger Minibus | $205–$365+ | $240–$380+ | $1,670–$2,335+ | $5.90–$8.60+ |
| 28 Passenger Minibus | $190–$355+ | $220–$370+ | $1,540–$2,255+ | $5.65–$8.25+ |
| 25 Passenger Minibus | $190–$350+ | $195–$365+ | $1,420–$2,180+ | $5.40–$7.90+ |
| 20 Passenger Minibus | $190–$340+ | $190–$355+ | $1,300–$2,080+ | $5.15–$7.50+ |
| 18 Passenger Minibus | $190–$330+ | $190–$350+ | $1,210–$1,990+ | $5.00–$7.25+ |
| 15 Passenger Minibus | $180–$310+ | $180–$330+ | $1,150–$1,880+ | $4.75–$6.95+ |
| 15-50 Passenger Party Bus | $248–$426+ | $265–$460+ | $1,827–$2,954+ | $6.75–$9.95+ |
| Sprinter Van with Driver | $190–$373+ | $218–$466+ | $1,395–$2,848+ | $5.00–$6.95+ |
*Rates shown are general estimates from one of the largest networks of independent bus companies serving Madison. Your exact price depends on your travel date, trip length, and the bus you pick—and you can see it in under 30 seconds on your online quote, with no account needed! Standard hourly minimums are typically 2 hours Monday through Wednesday (or earlier in the day), 3+ hours after 5 p.m. on Fridays and Saturdays, and up to 5 hours on peak dates. Don't need that much time? Just call us at (608) 292-1580 any day of the year—we can often set up less time, a one-way transfer, a split-time shuttle, or a custom package built around YOUR schedule!
Book Ahead
Peak Madison Dates: When Prices and Minimums Go Up
Finding a bus during peak times like Badgers game days at Camp Randall Stadium, spring proms, and UW-Madison graduation in May means higher rates and hourly minimums. Because multiple independent operators in our network compete for your business, locking in your date early keeps your budget on track!
| Peak Date | Date or Season |
|---|---|
| Wisconsin Badgers Football Home Games | Nov 7 & Nov 27, 2026 |
| Wisconsin Badgers Men's Basketball Home Games | November 2, 2026 – March 3, 2027 |
| Milwaukee Bucks Home Games | October 31, 2026 – April 8, 2027 |
| Summerfest | June 24–26, July 1–3 & July 8–10, 2027 |
| Wisconsin State Fair | August 5–15, 2027 |
| Dane County Fair | July 15–18, 2027 |
| EAA AirVenture Oshkosh | July 26 – August 1, 2027 |
| Taste of Madison | September 4–5, 2027 |
| Prom season | April–May 2027 |
| Homecoming season | September–October 2026 |
Event dates can change, so check yours before you book.
Before You Book
What's Included in Madison Charter Bus Prices?
For total transparency, your quote includes the cost of your bus rental and your driver’s pay with no hidden surprises! Outside expenses like parking permits near Capitol Square, highway tolls and overnight driver hotel rooms are paid separately.
What's Included in Your Price
- Your bus and its driver
- Your driver's gratuity
- Use of the bus for the hours or miles you book
- Unlimited stops during your booked time
- An instant booking confirmation, then a call from the confirmation team to verify your itinerary
- Your driver's contact information before your trip date
Extra Costs: Tolls, Parking, Tax & Driver Hotel
- Tolls and parking
- The driver's hotel room each night of an overnight trip, which you book
- A second driver, when your itinerary needs one
- Overtime past your booked hours, billed by the hour
- Extra charges if your final drop-off isn't near your pickup
- Changes to your date, time or route, which may cost more
Charter Bus Fees to Avoid
- No smoking: violations bring a fine.
- A surcharge applies for vomit incidents.
- Your group pays for any damage it causes.
Know Before You Pay
A Note on Payment Terms for Madison Bus Rentals
You can count on Bus
How Can I Pay?
- All major credit cards are accepted, including Visa, Mastercard, American Express and Discover.
- Corporate or custom billing is set up by phone with the booking company.
Can I Cancel and Get a Refund?
- Cancellations and refunds follow the national booking company's terms, which you'll see before you book.
- Read them before you pay, and call us with any question first.
What If My Plans Change or Run Over?
- Your booked hours are the minimum you pay, so book enough time for your event.
- Overtime is billed by the hour, and only if the bus is free to stay.
- Date, time and route changes aren't guaranteed. You can upgrade to a bigger bus if one is available, but downgrades aren't allowed.
What Affects Your Price
6 Factors That Affect Madison Charter Bus Prices
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Factor 1: The Type of Bus
Choosing the right vehicle size for your headcount and budget is the biggest factor in your quote! Because Bus
Factor 2: When in the Year You Travel
Coordinating a trip during busy seasons like late April and May for proms, UW-Madison commencement at the Kohl Center, or fall Saturdays for sporting event bus rentals will naturally come with higher demand and seasonal pricing. Booking early in the winter or mid-summer off-season is a great way to snag lower daily and hourly rates!
Factor 3: Where Your Trip Starts and Ends
Through a network of independent transportation providers serving Madison, the cities around it, and all of Wisconsin, you get local availability whether you’re starting in downtown Madison, Middleton, Sun Prairie, or Fitchburg. Local hourly loops around State Street and the Monona Terrace Community and Convention Center are priced differently than long-distance charter bus trips down I-94 to Milwaukee or I-90 to Chicago. Your quote also factors in “deadhead” mileage, which is the distance the bus travels from its home depot to your first pickup spot. Because our massive statewide network connects you with a network of independent operators near your starting point, you can keep those extra mileage costs to a minimum!
Factor 4: Your Route's Travel Fees
Don't forget to budget for outside route expenses like oversized vehicle parking passes at Alliant Energy Center, toll roads on out-of-state runs, or airport fees for Dane County Regional Airport shuttles. Since these vary by venue, they aren’t built into your base quote and are paid directly along your route.
Factor 5: Overnight Trips and Driver Lodging
It's easier than ever to book multi-day excursions to the Wisconsin Dells or Lambeau Field, and multi-day packages are billed by the day plus mileage! Planning a long haul? Our 365-day live support team will help you map out driver relief stops and hotel logistics in minutes.
Factor 6: Weekday vs. Weekend Travel
Whether you’re booking Madison wedding shuttles to The Edgewater or a birthday night out around the Capitol Square, Friday and Saturday nights see the highest demand and typically require a 3- to 5-hour windows. Traveling on a Monday through Thursday for a corporate event shuttle or a school field trip to the Henry Vilas Zoo usually means lower hourly minimums and better rates! Don’t need the standard hourly minimum? Call (608) 292-1580 to ask about below-minimum deals and quick one-way transfers!
Ways to Save
Top 5 Ways to Save on Your Madison Charter Bus Rental
Ride on a weekday. Weekday hourly rates in the table start below weekend rates for most buses, and Sunday through Thursday typically run the lowest rates.
Fill the seats you pay for. A bigger bus costs more per hour but less per person: a full 56-passenger charter bus starts under $4 per person, per hour.
Book early. Booking early gives you the widest choice of buses for your date.
Keep your pickups together. Every extra pickup adds time on the clock, so one meeting spot keeps the hours, and the price, down.
Ask about less time. Standard minimums apply, but call us at (608) 292-1580 and we can often set up less time, a one-way, split time or a custom package.
Sample Trips
Examples of Madison Charter Bus Quotes
Below are sample quotes to help you plan your trip.
Example #1: Executive Team to MSN
A Madison-based financial services firm is sending its 12-person executive team to Dane County Regional Airport (MSN) for an 8:00 AM Monday departure to a conference. The team is scattered across Fitchburg and Sun Prairie, and juggling rideshares for a dozen people with luggage in construction traffic is not a realistic plan. The company decided to find and book a Madison airport transportation shuttle bus through Bus
- Itinerary
- 5:30 AM pickup in Fitchburg, 6:00 AM second stop in Sun Prairie, 7:00 AM drop-off at MSN
- Vehicle
- Sprinter van with driver
- Booked time
- 2 hours (the weekday minimum)
- Rate
- $190–$373 an hour (weekday) × 2 hours
- Paid separately
- Tolls and parking
$380–$746about $32–$62 per person
Example #2: Kohl Center Concert Night
A group of 35 friends from Fitchburg is heading to a sold-out show at Kohl Center. The roads back into Madison after a late concert are not something anyone wants to navigate. The group decided to find and book a Madison concert charter bus rental through Bus
- Itinerary
- 5:30 PM pickup in Fitchburg, 6:30 PM arrival at Kohl Center, 11:30 PM post-show return to Fitchburg
- Vehicle
- 35-passenger minibus
- Booked time
- 6 hours on a Saturday evening
- Rate
- $255–$385 an hour (weekend) × 6 hours
- Paid separately
- Tolls and parking
$1,530–$2,310about $44–$66 per person
Example #3: Milwaukee Day Trip
A Madison tech company is rewarding its 40-person sales team with a day trip to Milwaukee. Rather than splitting into a caravan of rental cars for a Friday day trip, the company decided to find and book a Madison corporate charter bus rental through Bus
- Itinerary
- 6:30 AM pickup at the company's downtown Madison office, 9:00 AM arrival at Milwaukee, 4:30 PM departure, 7:00 PM return to Madison
- Vehicle
- 56-passenger charter bus
- Booked time
- About 12 hours (full day)
- Rate
- Full-day rate, $1,650–$2,950
- Paid separately
- Tolls and parking
$1,650–$2,950about $41–$74 per person
Example #4: Northern Illinois Huskies Game Day
A group of 25 Northern Illinois Huskies season ticket holders from Sun Prairie wants to make a home game at Huskie Stadium into a proper tailgate without losing anyone to parking nightmares or a midnight rideshare shortage. They decided to find and book a Madison sporting event party bus rental through Bus
- Itinerary
- 11:00 AM pickup in Sun Prairie, 12:30 PM arrival at Huskie Stadium, 5:30 PM post-game pickup and return to Sun Prairie
- Vehicle
- 25-passenger party bus
- Booked time
- About 6.5 hours on a Sunday
- Rate
- $248–$460 an hour (weekday low to weekend high) × 6.5 hours
- Paid separately
- Tolls and parking
$1,612–$2,990about $64–$120 per person
Frequently Asked Questions About Madison Charter Bus Prices
Not sure what you need? Let us help! Just call us at (608) 292-1580, every single day of the year.
Contact usHow can I get a Madison charter bus or party bus quote?
Getting your price takes less than 30 seconds! Just enter your date, pickup location, destination, and passenger count into our online quote tool to view vehicle photos and live pricing without creating an account. Prefer to talk with a person? Call (608) 292-1580 any day of the year to get a custom package and receive your quote by text and email!
Why is renting a bus through a network better than calling one local company?
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Can I get a price quote if I don't have my exact headcount or stops finalized?
Yes, absolutely! Just pop your estimated passenger count, travel date, and pickup city into our 30-second quote tool—no account needed—or call (608) 292-1580 so the 365-day support team can walk you through vehicle sizes and help adjust your reservation as your plans come together.
Book With Bus
Get Madison Charter Bus Prices Now!
You don't have to call five local companies and wait around on callbacks to get the right ride at the right price! Fill out one quick form to compare Madison buses and prices in under 30 seconds with no account needed, or call (608) 292-1580 365 days a year!